Paulhus and Associates, Inc. can take the workload off of your shoulders in the performance of some of the IBPS tasks, specifically voucher and special claim review. Our experienced staff has been performing these tasks for over five years and has had perfect performance reviews from two states on numerous occasions during internal reviews and Annual Compliance Reviews.
We will assure that the owners and agents get accurate and timely payments through the following steps: 1) working with you and the projects (including training seminars and periodic updates on new rules and regulations for the owner/agents) within the portfolio; 2) receiving all of the TRACS files and paperwork; 3) sending the TRACS errors to the properties; 4) sending the payment requests to HUD; and, 5) informing you monthly of the payment status. We are able to allow you to handle the actual disbursement of funds or we can perform this function as well.
Our internal quality control ensures that two or more persons review a large sample of all vouchers and special claims prior to their final approval. The sites will receive a professional mailing including a copy of their voucher showing in red where the adjustments have been made on a monthly basis to inform them of their payment status. By allowing Paulhus and Associates, Inc. to handle this portion of your contract, you will save time and resources. This will allow your staff to concentrate on other tasks of the ACC, such as collection of the monthly performance fees from HUD.
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